This article outlines how to create a new event by duplicating an existing one. Duplicating events can reduce the configuration and labor hours needed to set up a new event.
1. How to Duplicate an Event
From the [Your Events] tab on the admin page, click the three dots button at the bottom right of the event you want to copy and click [Duplicate].
Enter information for the [Event name], [Date/Time], and [Event page closing date]. Click [OK] when finished.
<attention>The values for [Date/Time] will automatically be applied to the following event fields, as applicable:
- [Video streaming]>[Publish start date] and [Publish end date]
- [Sessions]>[Date] and [Time]
- [Event information]>[Set date and time to activate networking mode]
The value for [Event page closing date] will automatically be applied to the [Tickets/Forms]>[Deadline].
*Ensure you confirm the correct dates and times for each field of the newly created event.</attention>
The following popup will appear as the event is duplicating.
Once the browser refreshes, you will see the duplicated event listed on the admin page.
2. Duplicated Fields
① Standard Event Types
*Excludes seminars created in [Webinar mode]
| Category | Tab | Dupe? | Details | ||
| Basic settings | Event information | Yes | The event [Date/Time] set during duplication determines the [Set date and time to activate networking mode] value. | ||
| Profiles | Yes | Copied from original event | |||
| Groups | Yes | Copied from original event | |||
| Event T&Cs | Yes | Copied from original event | |||
| Tickets/Forms | Yes | The [Event page closing date] set during duplication determines the [Deadline] value. The [Status] for all tickets in the duplicated event defaults to [Hidden]. |
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| QR check-in points | No | Not copied | |||
| Participant password | Yes | Copied from original event *You cannot change this setting after duplication. |
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| Style | Branding | Yes | Copied from original event | ||
| Theme colors | Yes | Copied from original event | |||
| Contents | Sessions | Date | Yes | The event [Date/Time] set during duplication determines the [Date] value. For multi-day events, the [Date] will be set to the first day of the event. |
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| Time | Yes | The event [Date/Time] set during duplication determines the [Time] value. The session start time will be set to the event start time. The session end time will be set to the event end time, except for multi-day events, where the end time will be set to 23:59. |
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| Session name | Yes | Copied from original event | |||
| Speakers | Yes | Copied from original event | |||
| Description | Yes | Copied from original event | |||
| Location/Category | Yes | Copied from original event | |||
| Web page | Yes | Copied from original event | |||
| Profile images | Yes | Copied from original event | |||
| File attachments | Yes | Copied from original event | |||
| Capacity | Yes | Copied from original event | |||
|
Connect video channel (connected video type) |
YouTube | Yes | Copied from original event | ||
| Vimeo | Yes | Copied from original event | |||
| RTMP | No | Copied from original event | |||
| Live streaming (Whereby) | No | Copied from original event | |||
| Simulive | Yes | Copied from original event if [Video status] was "Ready" | |||
| On-demand | Yes | Copied from original event if [Video status] was "Ready" | |||
| CTA below video | No | Not copied | |||
| Enable session signup during registration | Yes | Copied from original event | |||
| Video streaming | Channel Name | Yes | Copied from original event | ||
|
Video Type |
YouTube | Yes | Copied from original event | ||
| Vimeo | Yes | Copied from original event | |||
| RTMP | No | Copied from original event, but a new [Stream Key] is generated *You must set up the stream with the new stream key |
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| Live streaming (Whereby) | No | Copied from original event, but a new [Whereby URL] is generated to use | |||
| Simulive | Yes | Copied from original event if [Video status] was "Ready" | |||
| On-demand | Yes | Copied from original event if [Video status] was "Ready" | |||
| Display Order | Yes | Copied from original event | |||
| Publish Start Date Publish End Date |
Yes | The event [Date/Time] set during duplication determines the [Publish Start Date] and [Publish End Date] values. | |||
| Mini Player | Yes | Copied from original event | |||
| Live Q&A Tool | No | Resets to the default setting, [EventHub live comments (anonymous)] | |||
| Modify event tabs | Yes | Copied from original event | |||
| Networking | Meeting schedule | No | Not copied | ||
| Meeting rooms | Yes | Copied from original event | |||
| Meeting room usage | No | Not copied | |||
| Sent | Yes | All duplicated emails are saved in the [Drafts] tab. Always confirm the content and recipients of all duplicated emails before sending. |
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| Scheduled | Yes | ||||
| Drafts | Yes | ||||
| Automated emails | Yes | Copied from original event | |||
| Attach calendar file (.ics) | Yes | Copied from original event | |||
| Payment | Specified Commercial Transactions Act | Yes | Copied from original event | ||
Surveys
In addition to the fields listed in the table above, the following fields are duplicated with standard event types for each survey.
| Field | Dupe? | Details | ||
| Title | Yes | Copied from original event | ||
| Description | Yes | Copied from original event | ||
| Message displayed when survey completed | Yes | Copied from original event | ||
| Login required to answer survey | Yes | Copied from original event | ||
| Availability timeframe On/Off | Availability date/time | Yes | On/Off: copied from original event Date/Time: defaults to event date/time set during duplication |
|
| Pin survey invite in the survey list | Message | Yes | Copied from original event | |
| Pop-up reminder | Message | Yes | Copied from original event | |
| Limit pop-up to a specific video stream *(per video type) |
YouTube | Yes | Copied from original event | |
| Vimeo | Yes | Copied from original event | ||
| RTMP | No | Copied from original event | ||
| Live streaming (Whereby) | No | Copied from original event | ||
| Simulive | Yes | Copied from original event if [Video status] was "Ready" | ||
| On-demand | Yes | Copied from original event if [Video status] was "Ready" | ||
| Pop-up timing | Fixed | Yes | Defaults to event date/time set during duplication | |
| Relative | Yes | Copied from original event | ||
*Manually configure settings other than those listed above for the duplicated event.
② Seminars in [Webinar mode]
| Category/ Tab | Field / Setting | Dupe? | Details | |
|
Webinar settings |
Basic settings | Yes | Copied from original event except for the newly input [Webinar title], [Date/Time], and [Closing date] | |
| Video streaming | Simulive | Yes | Copied from original event if [Video status] was "Ready" | |
| RTMP streaming | Yes | Copied from original event, but a new [Stream Key] is generated *You must set up the stream with the new stream key |
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| Live streaming (Whereby) |
Yes | Copied from original event, but a new [Whereby URL] is generated to use | ||
| Live Q&A tool | *Yes | Copied from original event unless set to [Slido], then defaults to [Off] | ||
| Webinar details | CTA below video | No | Not copied | |
| Description | Yes | Copied from original event | ||
| Speaker profiles | Yes | Copied from original event | ||
| File attachments | Yes | Copied from original event | ||
| Survey | Title | Yes | Copied from original event | |
| Description | Yes | Copied from original event | ||
| Message displayed when survey completed | Yes | Copied from original event | ||
| Pop-up reminder | Yes | Copied from original event; [Pop-up timing] defaults to webinar [Date/Time] | ||
| Survey fields | Yes | Copied from original event | ||
|
Form fields |
Form fields |
Yes |
Copied from original event | |
| Event T&Cs | Yes | Copied from original event | ||
| Style | Branding | Yes | Copied from original event | |
| Theme colors | Yes | Copied from original event | ||
| Scheduled | Yes | All duplicated emails are saved in the [Drafts] tab. Always confirm the content and recipients of all duplicated emails before sending. |
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| Drafts | Yes | |||
| Automated emails | Yes | Copied from original event | ||