Set up one or more sessions to create a program for your event. Participants can click on a session in the event page’s [Programs] tab to view a page with details, speaker information, and downloadable materials.
1. Creating a New Session
Navigate to [Contents]>[Sessions] and click [Create new]>[Add session].
Fill out the necessary information and click [Create]. See the table below for details.
| Field |
Required/ |
Restrictions |
Description |
| Session name | Required | Character limit: 256 |
The title of the session |
| Date and time | Required | N/A |
The date, start time, and end time of the session Sessions will be listed according to this date and time. You can schedule multiple sessions for the same time slot. |
| Location/ Category | Optional | Character limit: 256 |
The meeting room or physical location of the session For virtual sessions, this field can alternatively be used as a general label or topic (e.g., “Main Event” or “Marketing”) This field can be used as a filter on the [Programs] tab |
| Description | Optional | Character limit: 2048 |
The session description, including information or details |
| Speaker information | Optional | Character limit: 256 |
Displayed information about the session speaker(s) This information could include an overview of the speakers, whereas the [Speaker profiles] can be used for specific details. |
| Speaker profiles | Optional |
No limit on the number of speaker profiles |
A speaker's profile card displayed on the session info page Click [+Add speaker] and enter their information |
| Speaker images | Optional |
- Format: JPG/PNG |
A photo of the speaker |
| Speaker names | Optional |
Character limit: 256 |
The speaker's name |
| Profile | Optional |
Character limit: 512 |
A description of the speaker |
| File attachments | Optional |
- Max 3 files, each up to 50MB [Thumbnail image]: |
Session slides or related collateral for participants to download Optionally add a [Thumbnail image] for each file. Users can click the image to view it in full size. |
| Web page | Optional | Character limit: 2048 |
A clickable URL displayed at the bottom of the session detail page |
| Capacity | Optional |
The maximum capacity for the session, used when there is limited seating for an in-person or hybrid session. |
|
| Connect video channel | Optional |
Connects a video stream channel to a session, enabling the following: - Displays session information below the video when played on the [Stage] *A session can be connected to only one video stream channel. However, multiple sessions can be connected to the same video stream channel. |
|
| CTA below video |
Optional |
An actionable link that displays below a video stream during a session. See the following article for additional reference: Video Stream Channel CTA |
|
2. Editing and Deleting Sessions
Click the session you want to edit or delete.
Click [Edit] or [Delete]. When editing, be sure to click [Save] when finished.
<attention>Deleting a session also deletes any data connected to that session. This action cannot be undone.</attention>
3. Hiding Sessions From the Event Page
Once a session has been created, participants can view it on the event page's [Programs] tab. To prevent participants from viewing session information before it is ready, hide the [Programs] tab via [Contents]>[Modify event tabs]. Toggle the tab to hide and re-enable it when ready to publish. You can still check the contents of the hidden tab by using the link provided.
4. Connecting a Video Channel to a Session
Connect a video channel to a session to enable the features outlined below. See the following article for additional information: Connecting a Video Channel to a Session
- Display session information below the video when played on the event page's [Stage] tab
- Enable a clickable call-to-action displayed below the video
- Collect session viewership analysis data
- Enable participants to play the video stream by clicking the [Watch now] button in the session information under the [Programs] tab, facilitating viewership
5. Filtering Session Display on the Event Page
Event participants can filter the sessions that are displayed on the [Programs] tab by the [Location/Category]. Tailor this field during session setup so users can find and attend their sessions. The [Location/Category] filter will not be displayed if none have been set.
Users can also filter sessions by date.
6. Adding Sessions to Your Calendar
The sessions listed on the [Programs] tab and their respective detail pages contain links to add sessions directly to a user's Google and Outlook calendars. These tools can remind event participants of important sessions and help increase event participation.
Calendar Invite Contents
The following image and table outline the information in a session calendar invitation.
| Field | Description |
| ① Event name | The event name |
| ② Session name | The name of the session for this specific invite |
| ③ Session date/time | The date and start/end times |
| ④ Login URL | A URL to the event page (users may still have to log in) |
| ⑤ Email address | The participant's registered email address |
| ⑥ Location/Category | The session's assigned location or category |
7. Additional Notes
- The [Location/Category] filter on the [Programs] tab cannot be hidden.
- The [Location/Category] filter fields are listed in alphabetical order.
- For information on creating multiple sessions at once, reference the following article: Uploading Sessions in Bulk