Creating New Profile Fields

You can configure the registration information that you collect from event participants via profile fields. If you have enabled the networking feature, a participant's profile page can display some of this information. This page explains how to add profile fields to the default fields, including standard custom fields and hidden fields.

▼Registration Form

▼Participant Profile

1. How to Create a New Profile Field
2. Editing Profile Fields
3. Confirming Your Profile Fields

1. How to Create a New Profile Field

Navigate to the event management page’s [Basic settings]>[Profiles] tab and click [Create new]. 

Select [Custom field] or [Hidden field].

• Custom field: customizable profile field for collecting information from registrants. Users can view and edit this information via their profile on the event page.
• Hidden field: a profile field that is only visible to event admins. Users cannot view or edit the information stored in this field. Hidden fields are not included in Lead reports and QR check-in reports accessed via the Exhibitor admin page. They are also not included in any Booth lead reports accessed via the event admin page.

*The maximum number of profile fields per event is 65.

Enter the necessary information and click [OK] when finished.
*Hidden fields have fewer options than standard Custom fields. See the table below for reference.

Field	Required/ Optional	Description
Field name	Required	The displayed title of the profile field Character limit: 100
Target users	Required	The participant types who have the option to respond to this field
Required/Optional	Required *Not applicable to hidden fields	Determines whether participants must respond to this field or not
Collected at registration	Required *Not applicable to hidden fields	[Yes]: field is included on the registration form *Required fields must be collected during registration.
		[No]: field is omitted from the registration form Participants can enter this information by visiting their profile after logging in to the event page.
Publish information?	Required *Not applicable to hidden fields	[Publish]: field is displayed on participant profile pages
		[Hide]: prevents field from being shared between participants or companies If hidden, the [Company or affiliation] and [Department] fields will not display on user badges. *Event organizers can still view information collected here.
Field type	Required	The format for how participants fill out the field The response type options include the following: - Free-text (one line, up to 100 characters) - Free-text (multiple rows, up to 2000 characters) - Phone number (numerical characters, up to 100 characters) - Checkbox (multiple-choice, up to 100 characters each) - Dropdown (single-choice, up to 100 characters each) - Radio button (single-choice, up to 100 characters each) The field type cannot be changed once the profile field has been created. *Participants can use checkbox, dropdown, and radio button field options as filters in the “Advance Search” function of the [Participants] tab on the event page.
Description (inside field)	Optional *Not applicable to hidden fields	A description that is displayed inside a free-text field This optional help text gives the user an example of how to fill in the field. The text disappears once the user starts typing their response. Character limit: 255
Description (outside field)	Optional	A description that is displayed below a response field This optional text can include information, context, or examples to help the user fill in the profile field. URLs are displayed as hyperlinks. Character limit: 255
Field ID	Optional	A customFieldId used to implement API-based integration for registration If you are not using API integration, you can leave this field blank, and an ID will be filled in automatically.

2. Editing Profile Fields

Reference the image below to edit, rearrange, or delete profile fields. You cannot modify some default fields. See the following article for reference: Editing Default Profile Fields

3. Confirming Your Profile Fields

Reference the points below as you review the profile fields. 

• Do the fields look correct on your registration forms?
  Access your ticketing via [Basic settings]>[Tickets/Forms] to register for the event and confirm the profile fields. You can delete yourself as a user later if necessary.
  
  
• Do the fields look correct on your profile page?
  After logging in to the event page, click the button with your name in the top right corner. Click [Profile] to view your page and confirm the profile fields. Click [Edit] to update your information, including fields not collected at registration.
  
  
• Do the fields look correct on other participants’ profile pages?
  If you have enabled the networking function, participants can only see others’ information for profile fields set to [Publish]. From the event page’s [Participants] tab, click on another participant’s profile to confirm the correct fields are visible.